Award Closeout

Closeout is the last step in a sponsored award’s lifecycle. The key to any closeout is the on-time submission of all technical, financial, and other required reports to the sponsor. PIs should confirm due dates and closeout requirements with ORSP.

Final Technical Report

The PI is responsible for timely submission of any final technical reports. Specific requirements for the technical reports are usually defined in the terms and conditions of the award. The PI may typically submit the completed report directly to the sponsor, but a copy of the report or proof of submission should be sent to the ORSP as well. When the final technical report requires the signature of an Authorized Official, the PI should ensure that the final report is submitted to ORSP in time to obtain that signature before the due date to the sponsor.

Final Financial Report

The final financial reports are generally due within 30-120 days after the end date of the award. Financial reports are prepared by the Grants Accounting Office based on requests from ORSP. PIs should work with post-award ORSP to ensure the final financial report is completed on time. This includes reviewing expenditures, closing encumbrances, removing cost allocations from salaries, verifying subawards have been fully paid, accounting for any cost sharing.